So you are done creating your policies. You can now create your Rate Plans, and you will use the previously created policies for different rate plans. Rate Plans are where you can edit your Base rate, add more rates or create different room and rate combinations. First edit the existing Base Rate and make sure it is compliant with your hotel´s pricing rules, with right meal plan and cancellation policy as well as all other details and possible restrictions.

I will first edit the Standard or Base Rate.

It will be a room only rate, It will be on flexible cancellation policy. Currency is my default currency.

I will leave min and max days advance empty, and use it for my next rate.

It is permanently available so I am not checking the box „Active at specific date range“.

I already defined my default occupancies per room type, so no need to use the occupancy in the standard rate setup as it will be based on room occupancies, so I will leave it blank. This option is for very specific rates or special offers.

Since this is my base rate, I will not derive it. I will use it as my „parent rate“ for other rates.

I will leave One price for all occupancies for this rate, and give example on the next rate how to set different prices for different occupancy within the same room type.

In the calendar view I would add any restrictions if applicable, which in this case I am not doing.

After this, I will add the extras that are included (garage parking?) and write the price down, which is not going to be displayed top the guest as we are setting it as extra included in the rate.

And choose applicable taxes before Saving my rate.

Now let´s move on to creating a new rate: Non refundable Rate. I will click on Add new rate plan, name it Non refundable rate.

Meal type will be the same as in my Standard rate, Room only – and I will add breakfast as an extra later-on before saving. Now the cancellation policy that I will apply to this rate is the cancellation policy I named Non refundable policy. I will select my default currency.

In order to make this rate bookable for guests that are booking at least 3 weeks in advance, I will set Min Days advance 21, and max days advance will be 365 days – I doubt I will get many inflexible policy requests for stays more than a year in the future, and revenue wise – maybe the prices in the market will grow so I do not want to oversell for my low rate. I want it to be active all year round, otherwise I would add the date range I want it active at.

Now I want to derive it from my Standard rate, I will check the box and as Parent rate I will choose my Standard Rate. Relation is to decrease the parent rate by – let´s say 15% - a difference between flexibility and strict rate that I believe will be attractive enough to my potential guest to book it on the strict conditions with no ability to cancel.

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I also want to add different price for different occupancy of my room, I will deselect the „One price for all occupancies“. (NOTE: This is only possible in derived rates, otherwise you need at least 1 occupancy to be editable or main one). So, if I want to sell my double room cheaper for single use (only 1 person is accommodated in it), I will add the price decrease for it.

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Or if we are looking at changing it for more rooms, different default occupancy, and different child rates, this is the setup:

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So I will get this view, after modifying my default occupancies per room type (the offered occupancy is coming from the Room Type setup (pay attention to selected default occupancy):

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Continue with adding Breakfast as extra, and save with my taxes.

I can add as many rates and as many policies as needed, but the most important thing to keep in mind is that if I am creating a derived rate, the policy should be different than on the parent rate. This is to avoid showing 2 rates with same conditions but different names and prices.

Here is another example of creating a new Rate Plan.

Give the Title – it will be visible on your booking engine so make it explanatory to the guest who skips reading its conditions, select Meal Type (you can easily select Room Only and later on add meals per rate type as Extras). Select the Cancellation Policy from the drop down menu, with listed policies that you previously created

Select currency.

In case you would like to set restrictions such as last minute or early booking, set the min and max days advance (if one field is filled in, the other one needs to be filled in too).

If you would like to define a specific period for this rate plan to be available, check "Active at specific date range" and select the period.

If the rate plan refers only to specific room occupancy, please fill in Max Adults and Max Children.

In case you select "Derived Rate", you can set a direct calculation from an existing rate (increase or decrease by amount or percentage). You will do that by choosing parent rate as the main rate to be calculated from.

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We already mentioned that extra beds should not be sold as Extras, rather add them in the room type setup in bed configuration and in increased max occupancy. Now you should deselect "One Price for all Occupancies" and define Automatic Calculation for different number (than the default one) of guests in the room (more about that in the examples below).

After that you will select "Affected Room types" - select all rooms you wish to have the rate plan active on. The calendar view below will expand and you can have a better overview of what you created. Use Room Rate Combinations to add options for different occupancies or policies (also available in a derived mode). (See text below for more information about Combinations.)

As final steps before saving, add if you want to sell the rate with extras and define how you want to sell them, and lastly attach taxes (or select Save without taxes) and click Save.

Occupancy pricing: different ways to set it up

I am creating an Early Bird rate for an apartment, and it will be a rate that I set as default price while setting up the apartment in Room Types. I want this rate to be set for default occupancy of the apartment which is 4 adults and 2 children. (see how room occupancy setup was done in the screenshot below)

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Now, I am creating the Early Bird rate, and I only want it for the Two Bedroom Apartment, but not for any occupancy.

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I selected in Affected Room type Two Bedroom apartment since this is the one I want to set this rate for. Since I deselected „One price for all occupancies“, I get to choose between various occupancies combinations created accordingly with room type setup, to choose what will be my default occupancy for the rate I set as default price per night. So I get to choose below between the following occupancies to set my default one: I want to put my default rate of 250 to be for 4 adults and 2 children so I will select that option (see where the blue dot marks my default occupancy).

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Now I have 2 options:

1. First option is in case I have a room type that needs a different price for every occupancy level: I scroll back up to where I deselected One price for all occupancies, I will have automatic calculation for decrease or increase of the price per person: adult or child:

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2. Second option is in case I only want to allow some of these occupancy combinations, such as only higher price for more than 4 adults and 2 children, I will leave the Increase / Decrease per Adult/ Child empty and save the rate plan only with the default occupancy selected. After saving this rate plan, at the bottom of the page there is an option to Add Room Rate Combination and I will add derived prices for other combinations, in this example 4+4:

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I can add as many combinations as needed.

Room Rate Combinations

It is used to put your prices in for longer periods, such as seasonally or all-year round, and to set different rate relations.

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Start with filtering the Season (which is the Default season until in the next step we add more seasons or events). – it refers to the whole year for now.

I am adding all the room types and all Rate categories. Now I have a preview of how my week looks price wise – per room and rate type.

Now in order to do a price change, I only need to change the price for Monday on my Standard rate, and all derived rates will be updated accordingly. Click on the price on Monday and put in the new number. My Special Test rate is not derived so I need to adjust that one manually. Then I will press the „play“ button left of the Monday´s rate and restrictions. Don´t forget to scroll down and save!

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Let´s now change the price for some days of the week, like Fridays and Saturdays as they sell very well.

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I click on the rate and overwrite it. I will not press the „play“ button this time, because that would only copy Monday rates to all days of the week – so I will just scroll to the bottom and save.

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